Licensing

To use Smart Flows, you need a valid license issued by Experlogix. which defines your access and usage rights. A license determines the project ID, edition type, number of users allowed, document generation limits, expiration date, and enabled plug-ins. This guide explains the available license types, activation steps, usage monitoring, and upgrade management.

Key Licensing Details

Project ID and edition type (Standard, Premium, Ultimate, or Enterprise)
Number of users allowed
Document generation limits and notifications
License expiration date and renewal options
Enabled plug-ins and activation requirements

For more details on Licensing, please contact our sales representatives.

Accessing the Licensing page

If you have Smart Flows Administrator rights, you can access the Licensing page from the Project Console’s Control Panel.

Licensing page

The Licensing page is divided into following sections.

Field

Description

Subscription

Displays the active period for the Smart Flows license. If the end date reaches, the project cannot execute any flows and a new license will be required.

Edition Info

Displays the usage details for your license.

Field	Description
Edition	Displays the license edition purchased with the following options: Standard, Premium, Ultimate, or Enterprise.
Usage	Displays the usage options such as Development, Production, and Trial.
Flavour	Microsoft Dynamics 365 CE, SugarCRM, Salesforce, API

Activate the project

Provides the Project ID and a way to update the license. When requesting a license to the Experlogix support, you may need to provide the Project ID.

Field

Description

Name

Name of the user

E-mail

E-mail address of the user

Activation Key

License Activation key received on the registered e-mail address.

Generated documents

Displays the number of documents generated year to date. When your project reaches 75%, 90%, and 97% of the allowed number of documents, the system sends a notification to inform you that you are approaching the limit. You can add document pack(s) An HTTP request is made by a client, to a named host, which is located on a server. The aim of the request is to access a resource on the server. to the annual number of documents. Documents from a document pack do not expire. It automatically transferred to the next year.

Even if you have a document pack, consumed documents are always applied to the annual number. The system uses your annual number before consuming your document pack.

Users

Displays the number of active users against the total allowed number of users. If the maximum number of users reaches, the system prevents you from syncing or creating additional users.

Enabled plug-ins

Displays the list of all the available plug-ins. Plug-ins displayed in gray have not been activated. To activate a plug-in, please contact your Experlogix account manager.

Types of licenses

There are three different types of licenses/subscriptions for Experlogix Smart Flows.

License type	Description
Test Drive License	A Test Drive license is free of charge but has limited validity. Typically test drive licenses expire after 30 days and cannot be renewed. This license is used to try the software so that you can make an informed purchase decision. All documents produced using a Test Drive License contain a watermark.
Non-Production License	A Non-Production license is an add-on to a purchased production license, and it remains valid for a year and can be renewed. This license type is designed for development or testing purposes in ALM setups. All documents produced using a Non-Production license contain a watermark.
Production License	A Production license is a paid license and provides the rights to use the software for production purposes. Generally, a Production license remains valid for a year and can be renewed.

Activating a License

In the Project Console, select the Control panel button.

The Control panel displays.

Select the Licensing button.

The Licensing page displays.

You can view the subscription details and Edition Info in the Subscription and Edition Info section.

You can Activate the project in two ways:

To activate by Activation key (default), continue to Activate by Activation key Licensing

To activate by uploading a License file, skip to Uploading a License File

Activate by Activation key

3.1.

In the Name field, input the name of the user.

3.2.

In the E-mail field, input the E-mail address of the user.

3.3.

In the Activation Key field, input the activation key from your activation e-mail.

Select the Activate button.

You will receive a confirmation e-mail for activation of your license.

Congratulations you have successfully activated your license for Experlogix Smart Flows!

Uploading a License File

For On-Prem customers, Experlogix assigns a License file. To activate the project, you have to upload the License file.

Select the License file button.

The License file tab displays.

The Project ID for your project displays.

Copy the project ID for future reference.

Select the Browse button to open the File Explorer and select your License file.

Select the Activate button.

You will receive a confirmation e-mail for activation of your license.

Upgrading your License

Administrators can request additional documents or users within the scope of their existing plan.

The request goes to our provisioning team for review, so the changes take time. Only one upgrade request per project can be active at a time. The provisioning team will forward a proposal to the client for the inclusion of new users. If the agreement is confirmed, the modification to your license will result in a potential adjustment to your monthly or yearly license fee.

In Project Console, select the Control panel button.

The Control panel displays.

Select the Licensing button.

The Licensing page displays.

Figure 1-9 Licensing Page

Select the Add documents button.

The License Upgrade dialog displays.

Move the Documents slider to adjust the number of documents associated with your license. The slider can be used to add documents in increments of 5,000.

Move the Users slider to adjust the number of users associated with your license.

Administrators can also request additional document packs if this feature is enabled on your plan. There are two options: 5,000 document packs and 25,000 document packs. These are fixed additions to your document volume, which can be consumed only once and do not expire in time.

Select the Confirm button.

Your request is submitted.

Upgrade Request Log

You can review the status of your current and past requests by selecting the Show request log link in the Show Generated documents and users section.

Request State	Description
Open	The request has been sent.
Pending	The provisioning team is reviewing the request.
Approved	The provisioning team has approved and implemented the request.
Rejected	The provisioning team has rejected the request.
Canceled	A Smart Flows Administrator canceled the request in Project Console.