• Project Settings Storage Tab
  • Procedures
    • Temporary Files
    • Deleting Files in Temporary Storage
    • Automatic Cleanup
    • Manual Cleanup

Project Settings Storage Tab

This screen provides an overview of the storage used within a project. Users can view the total storage currently in use, as well as a breakdown showing how much of that storage is occupied by temporary files.

Users can free up space by manually deleting temporary files directly from this screen or by configuring automatic cleanup based on the age of the files.

Index No.	Field Name	Description
1	Storage used	Displays the total storage used by your project, including project data and all files (temporary and permanent).
2	Temporary files storage	Displays how much of the project’s total storage is used by Temporary Files
3	Clear	Deletes all temporary files manually, except those currently associated with samples or metadata.
4	Automatic Cleanup Toggle	Enables or disables automatic cleanup, which deletes temporary files older than the specified retention period (except when they are used in data set samples or metadata).
5	Retention period	Sets the retention period for automatic cleanup (minimum 24 hours, maximum 36 months).
6	Deleted Content	Shows the amount of all deleted content, with an option to clear it. Clearing deleted content is permanent and cannot be undone.

Procedures

Temporary Files

Whenever a file is uploaded as part of forms, samples, or other processes, a corresponding temporary file is stored within Experlogix Documents if the project's temporary storage option is selected.

These include files uploaded via Premium Components, through text areas when saving data set Samples and metadata, or files set as default values in a text area. Temporary files can accumulate and consume significant amounts of the total organization storage as they are stored in Azure Storage. You can manage temporary storage to ensure that old files are cleaned up, keeping your storage usage optimized.

Deleting Files in Temporary Storage

Deleting temporary files in the Project Settings > Storage tab permanently removes them, making this action irreversible. There are two ways to empty the temporary storage: manually cleaning up the files or setting up an automatic cleanup to remove them.

Temporary files used in data set samples or metadata will not be deleted by either automatic or manual cleanup as long as an association exists, regardless of their age. If the record or the file reference is deleted, the associated temporary files are removed during the next cleanup cycle.

Automatic Cleanup

Automatic cleanup removes files older than a specified age (except temporary files used in samples or metadata), keeping storage tidy over time. You can schedule regular temporary file deletion by creating an automatic cleanup schedule.

Enabling Automatic Cleanup

1.

Navigate to the Project Settings > Storage tab.

2.

Toggle the Automatically clean up files older than option.

3.

Set the desired retention period (minimum 24 hours, maximum 36 months).

4.

Select Save.

The success message displays.

Manual Cleanup

The manual cleanup deletes all temporary files immediately, regardless of age, except for temporary files that are used in a sample or metadata.

Enabling Manual Cleanup

1.

In the Project Settings Storage tab, select the Clear button.

2.

Confirm the action in the warning dialog to delete all temporary files.